Careers at CalBike

Individual Giving Manager, Part-time

Job Description

The California Bicycle Coalition (CalBike) is seeking a part-time Individual Giving Manager to join our team. This is a remote, half-time, temporary position that could become permanent and possibly full-time at the end of our Executive Director search. 

The anticipated term of this position is six to eight months, until the new Executive Director is on board and has had a chance to conduct a hiring process for a permanent Development position. At the end of this term, the candidate will be able to apply for the permanent Development position. (Full-time status of this future permanent position is negotiable — it could be full- or part-time, as worked out with the incoming ED.) 

This is a great opportunity to contribute to a vital organization in a fun and collaborative remote work environment. Our stellar Individual Giving Manager will work with the interim ED, staff, and contractors to help raise the California Bicycle Coalition’s approximately $1 million budget. The organization is headquartered in Oakland, but the position is remote and may be based anywhere in California. 

The position reports to the interim Executive Director and requires collaboration with the staff of our tight-knit, team-oriented organization. The position’s primary responsibility will be designing and producing fundraising appeals to small individual donors, with occasional duties related to grant writing and solicitation of corporate gifts and sponsorships. The position requires in-person staff meetings every two to three months in the Bay Area or L.A. and will require occasional travel within California to meet with donors, funders, and board members or to attend events.

CalBike is California’s state-level bicycling advocacy organization, advocating for communities that are more equitable, prosperous, and inclusive, where bicycling enables more people to lead healthy and joyful lives. We are a team of two full-time staff, two part-time staff, and two part-time contractors. Learn more about our work at

Salary & Benefits

  • 20 hours weekly, $36 to $41 hourly wage commensurate with experience
  • Flexible work schedule
  • Phone and internet stipend

Job Responsibilities

In collaboration with the interim Executive Director, staff, and contractors, implement CalBike’s existing fundraising strategy, including but not limited to the following:

Individual Donor Fundraising

  • Strategize on and direct the implementation of fall and year-end fundraising campaigns
  • Plan, write, and edit donor appeals (email and direct mail) and manage the production of mailings and scheduling of email appeals in collaboration with other team members
  • Lead and manage donor stewardship systems (thank you letters, notes, calls)
  • Assist with production of CalBike’s biennial donor newsletter and accompanying appeal
  • Assist with planning and execution of all development strategies related to individual donors
  • Data entry and list-making (in Salesforce, Salsa, and Excel)
  • Assist with planning small fundraising parties in November and December (Covid permitting)

Foundation Fundraising

  • Assist with the development of grant applications and renewals according to grant calendar
  • Expand CalBike’s grant portfolio through research, networking, and cultivation
  • Track grants and submit reports

Corporate Fundraising

  • Build and maintain relationships with corporate donors and sponsors
  • Support the solicitation of sponsorships and corporate gifts
  • Coordinate sponsorship benefits between sponsors and relevant staff


  • Manage graphic design contractors and possibly a development/comms associate (to be hired)
  • Attend staff and departmental meetings

Desired Skills and Attributes

Experience with the following areas of fundraising: 

  1. Donor appeals
  2. Membership
  3. Foundation and government grant writing
  4. Grant reporting
  5. Corporate gifts and sponsorships

Additional skills/qualifications:

  • Excellent writer and editor with specific knowledge of fundraising writing
  • Knowledge of best practices in development and membership
  • Great verbal communicator
  • Ability to meet deadlines
  • Fast learner
  • Flexible and positive
  • Ability to work independently and meet deadlines without direct supervision
  • Comfortable and adept at learning new software to perform tasks quickly and efficiently
  • Knowledge of SalesForce and Salsa Engage, or comparable donor database systems
  • Comfortable in a collaborative work environment
  • Passion for sustainable, equitable transportation is also a plus!

How to Apply

Applications that do not follow the following instructions will not be considered:

To apply, please submit a concise, well-written cover letter, resume, and a 1-2 page development writing sample (that you wrote on your own) in a single PDF document, with a subject line including the job title and your full name, to

In the cover letter, please specifically address the five numbered development skills; feel free to highlight other skills from the list as well. We invite you to mention grant and gift sizes that you have won and other concrete achievements.

In place of a 1-2 page development writing sample, you are welcome to draft a sample fundraising email based on the criteria listed below. Include the draft with your resume and cover letter.

Alternate outline for writing sample:

  • Draft an end-of-year fundraising email to CalBike members that affirms the joyfulness of bicycling.
  • Include a subject line and preview line for the email.
  • Include three calls to action to donate: one in inline text, one button, and one in the P.S. at the end of the email.
  • Include 3-4 bullet points highlighting what their donation will fund in the coming year.
  • Total length: 200-250 words
  • Don’t worry about being perfectly on message for CalBike; we’re more interested in your ability to craft a compelling email to donors.

We will be interviewing on a rolling basis and are looking to hire as soon as we find a great candidate, so please apply soon. 

CalBike provides equal employment opportunities without regard to age, ancestry, color, creed, mental or physical disability, marital status, medical condition, national origin, race, religion, sex, gender, sexual orientation, veteran status, or any other consideration made unlawful by federal, state, or local laws.

We strongly encourage people from all backgrounds to apply, especially people of color, women, immigrants, people of all abilities, and members of the LGBTQ+ community. We are open to a range of professional backgrounds for the individual giving manager role. Top applicants might not have expertise in every core area listed above, but you will bring experience in at least two, plus a willingness to learn and excel at the others. A core qualification for this position is that you must advocate for and deeply value equity and inclusion.